DIRECTOR'S REPORT Dear Shareholders, Your Directors take pleasure in presenting the Annual Report together with Audited statement on the business and operations of the company for the year ended on 31st March, 2015. OPERATIONAL RESULTS: The NBFC Sector in India Continued its Consistent growth parallel to India's economic Growth .During the financial year under review, Irrespective of dispersed risk retail lending the company has earned an income of Rs. 646.91 (in'00000) as compared to the previous year income of Rs. 2144.35 (in'00000) and earned a profit after tax of Rs. 56.89 (in'00000) as compared to the previous year profit of Rs. 46.20 (in'00000). DIVIDEND: In view to conserve the financial resources of the company for meeting financial requirements for future business projects it was decided by your director not to declare any dividend this year. FIXED DEPOSIT: Your company has not accepted any deposit prescribed U/s 73 of the companies Act 2013 during the financial year. AUDITORS: M/s Ranjit Jain - Company, (Firm Reg. No. 322505E) having its office at 135A, C.R. Avenue, 1st Floor, Room No. 9, Kolkata- 700007, West Bengal is being appointed as the statutory auditors of the Company in place of M/s R.K. Patodi - Company who have tendered their resignation, to hold office from the Conclusion of this Annual General Meeting till the Conclusion of the 37th Annual General Meeting subject to the ratification by the shareholders of the Company at every Annual General Meeting. The company has received a certificate that its appointment as Auditors, is within the limit as laid down u/s 139 of the companies Act, 2013. CHANGE IN MANAGEMENT & TAKEOVER: During the Financial Year there was no change in management and take over in the Company. INTERNAL CONTROL SYSTEM AND THEIR ADEQUACY: The Company has an Internal Control System, commensurate with the size, scale and complexity of its operations. To maintain its objectivity and independence, the Internal Audit function reports to the Chairman of the Audit Committee of the Board - to the Chairman - Managing Director. The Internal Audit Department monitors and evaluates the efficiency and adequacy of internal control system in the Company, its compliance with operating systems, accounting procedures and policies at all locations of the Company. Based on the report of internal audit function, process owners undertake corrective action in their respective areas and thereby strengthen the controls. Significant audit observations and recommendations along with corrective actions thereon are presented to the Audit Committee of the Board. RESPONSIBILITY STATEMENT OF THE BOARD OF DIRECTORS: As stipulated in section 134(5) of Companies Act 2013, The Directors of the Company would like to state: 1) In the preparation of the annual accounts, the applicable accounting standards have been followed. ii) The directors have selected such accounting policies and applied them consistently and made judgments and estimates that were reasonable and prudent so as to give a true and fair view of the state of affairs of the Company at the end of the financial year and of the profit or loss of the Company for the year under the review. iii) The directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities. iv) The directors have prepared the annual accounts on a going concern basis. v) The directors had laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively. vi) The directors had devised proper system to ensure compliance with the provisions of all applicable laws and that such system were adequate and operating effectively. INDUSTRIAL RELATIONS: During the period under review the relation between employee and Management remained cordial. All the problems of the employees were patiently heard by the Management and proper solutions pertaining to their problems were provided by the management. DIRECTORS: The Board of the company is duly constituted. None of the Directors are Disqualified u/s 164 of the companies Act, 2013. During the year Mr. Arvind Kumar Mittal was appointed as Managing Director in order to comply with the provisions of Section 203 of the Companies Act 2013. In addition to this, in order to comply with clause 49. (II) (A) (1) of Listing agreement and Section 149 of Companies. Act, 2013 Mrs. Pinki Yadav was appointed as an additional Director on the Board. Thereafter in order to comply with the provisions of Section 203 of the Companies Act 2013, Mr. Chandra Kant Dwivedi, gave his resignation from the Directorship of the Company and was appointed as the Chief Financial Officer of the Company. All independent directors have given declarations that they meet the criteria of independence as laid down under section 149(6) of the Companies Act, 2013 and clause 49 of the Listing Agreement. In the ensuing Annual General Meeting Mr. Arvind Kumar Mittal though being the Managing Director of the Company will be subject to retirement by rotation due to the provisions of Section 149 152 of the Companies Act, 2013, wherein it is provided that Independent Directors are not subject to retirement by rotation. All Directors in the Board of Directors of the Company are Independent Directors except Mr. Mittal who is the Managing Director of the Company. Since none of the Independent Directors are subject to retire by rotation, Mr. Mittal will retire by rotation in terms of Section 152 of the Companies Act, 2013 and being eligible has offered himself for re-appointment. As per the clarification issued by the Department of Company affairs (Int. Circular No. 3 (No.8/16(1)/61-PR, Dated 9th May 1961), Managing Director's office does not suffer any break if he retires as a director under Section 255 of the Companies Act, 1956 and is re-elected as director in the same meeting. In addition to this Mrs. Pinki Yadav is being regularized as the Non Executive Independent Director of the Company and Mr. Chandra Kant Dwivedi is being appointed as the Non Executive Non Independent Director of the Company. AUDITORS REPORT: The observation as per Auditors Report is self-explanatory and does not call any further clarification from directors. CORPORATE GOVERNANCES: As the company is required to comply with clause 49 of the Listing Agreement so the Corporate Governance Report confirming the compliance of conditions of corporate Governance forms part of the Annual Report. BOARD EVALUATION Pursuant to the provisions of the Companies Act, 2013 and Clause 49 of the Listing Agreement, the Board parallely has carried out the annual performance evaluation of its performance, the Directors individually as well as the evaluation of the working of its Audit, Appointment and Remuneration Committees. A structured questionnaire was prepared after taking into consideration inputs received from the Directors, covering various aspects of the Board' functioning such as adequacy of the composition of the Board and its Committees, Board culture, execution and performance of specific duties, obligations and governance. A separate exercise was carried out to evaluate the performance of individual Directors including the Chairman of the Board, who were evaluated on parameters such as level of engagement and contribution, independence of judgement, safeguarding the interest of the Company and its minority shareholders etc. The performance evaluation of the Independent Directors was carried out by the entire Board. The performance evaluation of the Chairman and the Non Independent Directors was carried out by the Independent Directors who also reviewed the performance of the Secretarial Department. The Directors expressed their satisfaction with the evaluation process. LISTING OF SHARES The Company's shares are listed with the 1. BSE Ltd., P.J Towers, Dalal Street, Mumbai- 400001, 2. Calcutta Stock Exchange Ltd., 7, Lyons Range, Kolkata - 700001 and 3. Uttar Pradesh Stock Exchange Ltd., Padam Tower, 14/113, Civil Lines, Kanpur. CONSERVATION OF ENERGY AND TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNING OUTGO: Your Company is not engaged in any manufacturing activity which is power intensive, it basically engaged in trading activities and use power saving devices by implementing the advanced and latest technology in carrying out its operational activities. There is a system of proper check and control in order to avoid unnecessary wastage of power and energy. Foreign Exchange earnings and outgo is NIL. NO. OF EMPLOYEES & DISCLOSURE REGARDING SECTION 197 OF THE COMPANIES ACT 2013: There are a total of 6 employees registered in the Company's muster roll. The particulars as required to Section 197 read with rule 5 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 are furnished as none of the employee is drawing remuneration of Rs.500000/- or more per month if employed for a part of the year or Rs.60,00,000/-if employed throughout the period. BUSINESS RISK MANAGEMENT: Pursuant to section 134 (3) (n) of the Companies Act, 2013 - Clause 49 of the listing agreement, the company has constituted a business risk management committee. The details of the committee and its terms of reference are set out in the corporate governance report forming part of the Boards report. CODE OF CONDUCT: The Board of Directors has approved a Code of Conduct which is applicable to the Members of the Board and all employees in the course of day to day business operations of the company. The code laid down by the Board is known as "code of conduct" which forms an Appendix to the Code. The Code has been posted on the Company's website www.neil.co.in . The Code lays down the standard procedure of business conduct which is expected to be followed by the Directors and the designated employees in their business dealings and in particular on matters relating to integrity in the work place, in business practices and in dealing with stakeholders. The Code gives guidance on the expected behaviour from an employee in a given situation and the reporting structure. All the Board Members and the Senior Management personnel have confirmed compliance with the Code. All Management Staff were given appropriate training in this regard. WHISTLE BLOWER POLICY: In order to Comply with the provisions of Section 177 (9) of the Companies Act, 2013 read with Rule 7 of the Companies (Meeting of Board and its Powers) Rules, 2014 A Vigil Mechanism was framed by the Company through its Board of Directors which shall be headed by the Chairman of the Audit Committee who shall be known as the Vigilance Officer under the Whistle Blower Policy. The Policy is framed for its directors and employees to report concerns of unethical behavior, actual or suspected fraud or violation of the Company's code of conduct or ethics policy. The Code has been posted on the Company's Website i.e www.neil.co.in PREVENTION OF INSIDER TRADING: The Company has adopted a Code of Conduct for Prevention of Insider Trading with a view to regulate trading in securities by the Directors and designated employees of the Company. The Code requires pre-clearance for dealing in the Company's shares and prohibits the purchase or sale of Company shares by the Directors and the designated employees while in possession of unpublished price sensitive information in relation to the Company and during the period when the Trading Window is closed. The Board is responsible for implementation of the Code. All Board Directors and the designated employees have confirmed compliance with the Code. RELATED PARTY TRANSACTIONS: There are no materially significant related party transactions made by the company with Promoters, Key Managerial Personnel or other designated persons which may have potential conflict with interest of the company at large. SECRETARIAL AUDIT REPORT As required under section 204 (1) of the Companies Act, 2013 the Company has obtained a secretarial audit report. M/s. Rakesh Agrawal & Co., Company Secretaries in whole time Practice was appointed as the Secretarial Auditor of the Company who has given his Secretarial Audit report to the Company in the prescribed format. The Format is attached as "Annexure A" to this report. EXTRACT OF ANNUAL RETURN The details forming part of the extract of the Annual Return in form MGT-9 is annexed herewith as "Annexure B" ACKNOWLEDGEMENTS: Yours Directors acknowledge with thanks for the co-operation and assistance what so ever received from employees, members, banks and govt. Authorities. By the Order and on behalf of the Board of Directors For Neil Industries Limited SD/ ARVIND KUMAR MITTAL (MANAGING DIRECTOR) DIN:02010445 SD/- PINKIYADAV (DIRECTOR) DIN:06995315 DATE: 30/05/2015 PLACE: KANPUR |