DIRECTOR'S REPORT Dear Members, 1. We are pleased to present the report on our business and operations for the year ended 31st March, 2015. a. Review of operations and affairs of the Company: During the year under review, the Company has earned a profit before Interest, Depreciation & Tax of Rs. 12.43 lacs as compared to previous year Rs. 7.55 lacs. The net profit for the year under review has been Rs. 6.12 lacs as compared to the previous year net profit Rs. 5.14 lacs. Your Directors are continuously looking for avenues for future growth of the Company in Media and Entertainment Industry. b. Dividend: Your Directors do not recommend any dividend for the year under review, and has decided to retain the surplus with the company for furthering the growth of the Company. c. Transfer to Reserves: The entire net profit of the company for the FY 2014-2015 is retained as Surplus. The Company has not proposed to transfer any amount to any reserve. d. Deposits: During the year under review, your company has not accepted any deposits from the public within the meaning of section 76 of the Companies Act 2013 and the rules there under. There are no public deposits, which are pending for repayment. e. Particulars of loans, guarantees or investments: Loans and investments covered under Section 186 of the Companies Act, 2013 form part of the notes to the financial statements provided in this Annual Report. Further it is informed that the Company has neither given any guarantees nor provided any security during the Financial Year under review. f. Particulars of contracts or arrangements made with related parties: The particulars of contracts or arrangements with related parties referred to in section 188(1) of the Companies Act, 2013, as prescribed in Form AOC-2 is appended as Annexure I to this report. The Policy on Related Party Transaction is available on our website <http://www.beekayniryat.co.in> g. Variation in market Capitalization: During the financial year under review, the Securities of your company were listed at The Calcutta Stock Exchange Limited (CSE) but no trading platform was provided by CSE. Thus, the company is unable to provide Market Price Data for the securities of the company. The Board of Directors of the company are pleases to announce that the company has made an application for listing of its shares at BSE Limited to provide its shareholders a trading platform to trade in the shares of the company. h. Management's Discussion and Analysis: Management's Discussion and Analysis Report for the year under review, as stipulated under Clause 49 of the Listing Agreement with the Stock Exchanges, is not mandatory for our company and hence, the same has not been prepared. i. Director's Responsibility Statement: Pursuant to Section 134(3)(c) and Section 134(5) of the Companies Act, 2013, the Board of Directors, to the best of their knowledge and ability, confirm that: (i) in the preparation of the annual accounts, the applicable accounting standards have been followed and there are no material departures; (ii) the directors have selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company at the end of the financial year and of the profit and loss of the Company for that period; (iii)the directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 (erstwhile Companies Act, 1956) for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities; (iv) the directors have prepared the annual accounts on a going concern basis; (v) the directors have laid down internal financial controls to be followed by the Company and such internal financial controls are adequate and operating effectively; (vi) the directors have devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively. j. Recommendations of the Audit Committee: During the year under review, all the recommendations made by the Audit Committee were accepted by the Board. 2. Human Resource Management: To ensure good human resources management at Beekay Niryat Limited, we focus on all aspects of the employee lifecycle. This provides a holistic experience for the employee as well. During their tenure at the Company, employees are motivated through various skill-development, engagement and volunteering programs. All the while, we create effective dialogs through our communication channels to ensure that the feedback reach the relevant teams, including the leadership. a. Particulars of employees: The table containing the details of remuneration of Directors and Employees in accordance with the provisions of Section 197(12) of the Companies Act, 2013, read with Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, is appended as Annexure II to this report. There are no employees who were in receipt of remuneration in excess of the ceiling prescribed in the Rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014. The Company currently does not provide any Employee Stock Option Scheme/Employee Stock Purchase Scheme to its employees. b. Key Managerial Personnel: i. Managing Director or Chief Executive Officer or Manager and in their absence, a Whole-Time Director: > Mr. Sree Gopal Bajoria (DIN: 01102078) is the Managing Director of the Company w.e.f., 8th September 2010 till the date of this Report. ii. Chief Financial Officer: > Mr. Damodar Prasad Sodhani has been appointed as the CFO of the Company w.e.f., 14th August, 2014. iii. Company Secretary: > Ms. Madhu Jaiswal has been appointed as the secretary of the company w.e.f. 31st March 2015 3. Corporate Governance: Corporate governance is an ethically driven business process that is committed to values aimed at enhancing an organization's brand and reputation. This is ensured by taking ethical business decisions and conducting business with a firm commitment to values, while meeting stakeholders' expectations. At Beekay Niryat Limited, it is imperative that our company affairs are managed in a fair and transparent manner. This is vital to gain and retain the trust of our stakeholders. The Company is committed to maintain the highest standards of corporate governance and adhere to the corporate governance requirements set out by SEBI. The Company has also implemented several best corporate governance practices as prevalent globally. The Report on corporate governance as stipulated under Clause 49 of the Listing Agreement is not applicable to the company and hence the compliance of the same is not mandatory. An undertaking /declaration from the Managing Director of the Company for non-applicability is annexed herewith as Annexure- VI. a. Auditors' certificate on corporate governance: As required by Clause 49 of the Listing Agreement, the Auditors' Certificate on Corporate Governance is not required. b. Compliance Department: During the year under review, following changes took place with respect to the Compliance Officer of the Company: > Mr. Sree Gopal Bajoria (DIN : 01102078), Managing Director of the Company continued as the Compliance Officer of the Company till 14th October 2014. > Mr. Niraj Kumar Jaideoka, Company Secreatry, was appointed as the Company Secretary and the Compliance Officer of the company on 14th October 2014 and resigned on 31st March 2015 as the Company Secretary and Compliance Officer. > Ms. Madhu Jaiswal, Company Secretary and Compliance Officer at present, continues to be the Company Secretary and Compliance Officer of the company from 31st March 2015. The compliance department of the company is responsible for independently ensuring that the operating and business units comply with regulatory and internal guidelines. New instructions/guidelines issued by the regulatory authorities were disseminated across the company to ensure that the business and business units operate within the boundaries set by the regulators and that compliance risks are suitably monitored and mitigated in course of their activities & processes. c. Information on the Board of Directors of the Company: During the year under review, following changes took place in the Composition of Board of Directors of the Company; (i) The Shareholders at the Annual General Meeting of the Company held on 26th August, 2014 approved the appointment of a. Mr. Pratap Kumar Mondal (DIN : 01676020) as Independent Director of the Company to hold office for five consecutive years, for a term upto 31st March 2019 b. Mrs. Shashi Tibrewal (DIN: 06912179), as Independent Director of the Company to hold office for five consecutive years, for a term upto 31st March 2019 (ii) The Board of Directors of the Company at the Meeting held on 10th October, 2014 approved the following; a. Mr. Manoj Kumar Choudhary (DIN : 00131556) was appointed as the Additional Director cum Independent Director w.e.f., 10th October, 2014 to hold office till the conclusion of the ensuing Annual General Meeting. b. In compliance with the Companies Act, 2013, Mr. Manoj Kumar Choudhary is proposed to be appointed/regularised as Independent Director of the company by the approval of the Share Holders of the company at this Annual General Meeting. d. Board Diversity: The Company recognizes and embraces the importance of a diverse board in its success. We believe that a truly diverse board will leverage differences in thought, perspective, knowledge, skill, regional and industry experience, cultural and geographical background, age, ethnicity, race and gender, which will help us retain our competitive advantage. The Board has adopted the Board Diversity Policy which sets out the approach to diversity of the Board of Directors. The Board Diversity Policy is available on our website <http://www.beekayniryat.co.in> e. Details with regards to meeting of Board of Directors of the Company: During the FY 2014-2015, 8 (Eight) meetings of the Board of Directors of the Company were held on 30.05.2014, 14.08.2014, 26.09.2014, 10.10.2014, 14.11.2014, 21.01.2015, 11.02.2015, 31.03.2015 f. Policy on directors' appointment and remuneration: The current policy is to have an appropriate mix of executive, non-executive and independent directors to maintain the independence of the Board, and separate its functions of governance and management. As on 31st March, 2015, the Board consist of 4 Members, 1 of whom is a Managing Director and 3 of whom are Independent Directors. The Board periodically evaluates the need for change in its composition and size. The Policy of the Company on Director's appointment and remuneration, including criteria for determining qualifications, positive attributes, independence of director and other matters provided under Section 178(3) of the Companies Act, 2013, adopted by the Board, is appended as Annexure III to this report. We affirm that the remuneration paid to the director is as per the terms laid out in the said policy. g. Declaration by Independent Directors: The Company has received necessary declarations from each Independent Director under Section 149(7) of the Companies Act, 2013, that he/she meets the criteria of independence laid down in Section 149(6) of the Companies Act, 2013 ad Clause 49 of the Listing Agreement. h. Training of Independent Directors: Every new Independent Director at the time of appointment is issued a detailed Appointment Letter incorporating the role, duties and responsibilities, remuneration and performance evaluation process, Code of Conduct and obligations on disclosures. Further every new Independent Director is provided with copy of latest Annual Report, the Code of Conduct, the Code of Conduct for Internal Procedures and to Regulate, Monitor and Report Trading by Insiders ("Code of Conduct - PIT") and the Code of Practices & Procedures for Fair Disclosure of Unpublished Price Sensitive Information (the "Fair Practice Code"), Tentative Schedule of upcoming Board and Committee meetings. The Company through its Executive Directors / Key Managerial Personnel conducts programs / presentations periodically to familiarize the Independent Directors with the strategy, operations and functions of the Company. Thus, such programs / presentations provides an opportunity to the Independent Directors to interact with the senior leadership team of the Company and help them to understand the Company's strategy, business model, operations, service and product offerings, markets, organization structure, finance, human resources, technology, quality, facilities and risk management and such other areas as may arise from time to time. The Policy on the Familiarization Program for Independent Directors is available on our website <http://www.beekayniryat.co.in/> i. Board's Committees: Currently, the Board has two committees: (i) the audit committee and (ii) the nomination and remuneration committee, As the number of Shareholders are less than 1000, the formation of Stakeholders Relationship Committee is not mandatory for the company and hence it is not formed. j. Board Evaluation: The board of directors has carried out an annual evaluation of its "own performance", "Board committees" and "individual directors" pursuant to the section 134(3) of the Companies Act, 2013. The performance of the Board was evaluated by the Board after seeking inputs from all the directors on the basis of the criteria such as the Board composition and structure, effectiveness of board processes, information and functioning, etc. The performance of the committees was evaluated by the board after seeking inputs from the committee members on the basis of the criteria such as the composition of committees, effectiveness of committee meetings, etc. The Board and the Nomination and Remuneration Committee ("NRC") reviewed the performance of the individual directors on the basis of the criteria such as the contribution of the individual director to the Board and committee meetings like preparedness on the issues to be discussed, meaningful and constructive contribution and inputs in meetings, etc. In a separate meeting of independent Directors, performance of non-independent directors, performance of the board as a whole was evaluated, The same was discussed in the board meeting that followed the meeting of the independent Directors at which the report as submitted by the Independent Directors was taken on record and discussed. k. Listing: The equity shares of Beekay Niryat Limited (Scrip Code: 17139) are listed at The Calcutta Stock Exchange Limited. Your Company paid the Listing Fees to the Exchange for the year 2014-15 as well as 2015-16 in terms of listing agreement entered with the said Stock Exchange. 1. Information in terms of Section II of Part II of the Schedule V of the Companies Act, 2013: (i) Elements of remuneration Package of all the Director: The details with regards to the remuneration Package of all the Director is provided in "Point No. VII" of the Extract of Annual Return in the prescribed format prepared in accordance with Section 134(3)(a) and Section 92(3) of the Companies Act, 2013 and appended as Annexure V to this report. (ii) Details of Fixed Component and Performance linked incentives along with the performance criteria: The Company currently pays remuneration to only the Managing Director. The Company does not pay any remuneration by whatever name so called to its NonExecutive Director. Currently the entire remuneration being paid to the Managing Director contains only Fixed Component. (iii) Service Contract, Notice Period and Severance Fees: The Company has not entered in to any Service Contract with the Mr. Sree Gopal Bajoria, Managing Director of the Company. Thus there is no Fixed Notice Period or Severance Fees. (iv) Stock Options, if any: The Company currently do not have any stock option scheme for its Employees or Directors. 4. Auditors: a. Statutory Auditor: At the Annual General Meeting held on 26th September, 2014, M/s. L. B. Jha & Co., Chartered Accountants (Firm Registration No. 301088E), were appointed as statutory auditors of the Company from the conclusion of the 39th Annual General Meeting of the Company held on 26th September, 2014 till the conclusion of the 43rd Annual General Meeting to be held in the year 2018. In terms of the first proviso to Section 139 of the Companies Act, 2013, the appointment of the auditors shall be placed for ratification at every Annual General Meeting. On 14th August 2015, M/s. L. B. Jha & Co., Chartered Accountants, expressed their unwillingness to be re-appointed as the Statutory Auditors of the company in the current Annual General Meeeting. The Audit Committee of the company proposed the name of M/s. N. Kanodia & Co., Chartered Accountants as the Statutory Auditors of the company for the term of 5 Years subject to ratification at every Annual General Meeting till the conclusion of the Annual General Meeting in 2020. Accordingly, the appointment of M/s. N. Kanodia & Co., Chartered Accountants, as Statutory Auditors of the Company, is placed for approval by the shareholders. In this regards, the Company has received a certificate from the Auditors to the effect that if they are appointed, it would be in accordance with the provisions of Section 141 of the Companies Act, 2013. b. Secretarial Auditors: Ankita Deora, Company Secretaries, were appointed to conduct the Secretarial Audit of the Company for the FY 2014-2015, as required under the Section 204 of the Companies Act, 2013 and Rules thereunder. The Secretarial Audit Report for the FY 2014-2015 is appended as Annexure IV to this report c. Comments of the Board on the qualification/reservation/adverse remarks/disclosure made: (i) by the Statutory Auditors in the Audit Report: Qualified Opinion: • Gratuity and Leave Encashment liabilities have not been ascertained by an actuary as per the requirement of Accounting Standard (AS-15) on "Employee Benefits" The employment policy of the company does not make any one eligible for the Gratuity or Leave encashment. Hence no question of liability arises and hence valuation as per actuaiy is not required to be done by the company. • Diminution, if any, in the value of unquoted shares could not be ascertained due to non-availability of latest financial position of these companies. The unquoted shares are valued at cost. The company expects good returns on its investments made in the unquoted shares and hence there is no diminution in the value of shares of unquoted shares. • There are permanent diminishing in the value of quoted shares held as Investments amounting to Rs. 48,22,679/-. However, the said amount has not been charged to statement of profit & loss as per Accounting Standard -13 (Investments) The above mentioned shares are the investments made in the equity shares of M/s. Filaments India Limited, a company listed at BSE Limited. The company has strong information that the company is expected to revive soon. As the shares of this company will tradeable at BSE Limited once it is revived, our company can reap good profits and huge returns. Hence, no book loss is accounted for in the financials for such temporary diminution in the value of investment made. • Loan given to three private limited companies aggregated amounting to Rs.3.52 crores (inclusive of interest) as on 31st March, 2015 in which directors of the company are also director. This is in contravention to section 185 of the Companies Act, 2013. The said amount (principal and interest) has since been recovered from all three companies subsequent to the Balance Sheet date. These loans were given under the provisions of the old Companies Act, 1956. With the sudden enactment of Companies Act, 2013 last year, the company was in rigorous follow up with these companies to return the advance at the earliest. However, there are no dues now from these company. • Long Term Investments includes: m Shares of ICICI Bank Ltd. and IFCI Ltd are not held in the name of the company. This is in contravention to section 187 of the Companies Act, 2013. m Shares held in physical form are registered in the name of Giri Finance Ltd. (the erstwhile name of the Company). The company is in the process of the converting these shares in the name of the company at its earliest. Emphasis of Matter a.Maharashtra Industrial Development corporation (MIDC) has allotted land at Ahmednagar, Maharashtra vide agreement dated 16.10.2008 for development of Cooperative Housing project. In the absence of permission for construction of shed, electric connection & water connection the project could not be started. The Company has taken up the matter with MIDC. The expenses so far incurred is capitalised & shown as Leasehold Land. MIDC has not demanded for lease rental and therefore the same could not be quantified & provided for / or paid. Our company is expecting to get the approval soon from MIDC. b. Case filed by the company before Sessions Judge of civil court against HDFC Bank Ltd. for Rs 52,000/- in relation with dishonor of a cheque by the bank for the said amount. The amount is to be recovered from HDFC Bank. Confirmation from the party as well as from HDFC Bank is awaited. Your company is in rigorous follow up and expecting the decision of your favor. c. Claims filed by the company for recovery of damages of Rs 39.90 lacs against a party (Sunita Tannery). The verdict of Civil Court Session Judge was in favour of the company. In turn the party has appealed to the Hon 'ble Calcutta High Court. The management considered the said amount as recoverable. The management has taken advice from its legal advisors and is sure that the company will get the decision of Hon'ble Calcutta High Court in its favor. The company has already received decision in its favor from the Civil Court Session Judge d. Confirmation of balances of Trade Receivables and Trade Payable are not available for verification. The company was in continuous follow ups with its parties. As most of them are individuals and proprietorship/partnership firms, the books of accounts of these entities were not finalized so early. However, the company has received from them its major dues and receivables till date. (ii) by the Secretarial Auditors in the Secretarial Audit Report: The Auditors' report do not contain any qualifications, reservations or adverse remarks d. Internal Financial Control The Board has adopted the policies and procedures for ensuring the orderly and efficient conduct of its business, including adherence to the Company's policies, the safeguarding of its assets, the prevention and detection of frauds and errors, the accuracy and completeness of the accounting records, and the timely preparation of reliable financial disclosures. e. Risk Management: The Company has a robust Risk Management framework to identify, evaluate business risks and opportunities. This framework seeks to create transparency, minimize adverse impact on the business objectives and enhance the Company's competitive advantage. The business risk framework defines the risk management approach across the enterprise at various levels including documentation and reporting. The framework has different risk models which help in identifying risks trend, exposure and potential impact analysis at a Company level as also separately for business segments. The Company has identified various risks and also has mitigation plans for each risk identified. The Risk Management Policy of the Company is available on our website www.beekayniryat.co.in f. Vigil Mechanism: The Company has established a mechanism for Director's and employee's to report their concerns relating to fraud, malpractice or any other activity or event which is against the interest of the Company. The same has been disclosed in the corporate governance report under the heading Whistle Blower Policy, which forms part of the directors' report. The Whistle Blower Policy is available on our website www.beekayniryat.co.in g. Statement on Material Subsidiary: The Company currently do not have any Material Subsidiary. The Policy on Identification of Material Subsidiaries is available on our website www.beekayniryat.co.in 5. Corporate Social Responsibility: The Company has not developed and implemented any Corporate Social Responsibility initiatives as the provisions of Section 135 of the Companies Act, 2013 is not applicable to the company. a. Particulars on conservation of energy, research and development, technology absorption and foreign exchange earnings and outgo: (i) Energy Conservation: Conservation of energy continues to receive increased emphasis and steps are being taken to reduce the consumption of energy at all levels. The Company has taken steps to conserve energy in its office use, consequent to which energy consumption had been minimized. No additional Proposals/ Investments were made to conserve energy. Since the Company has not carried on industrial activities, disclosure regarding impact of measures on cost of production of goods, total energy consumption, etc, are not applicable. (iii) Research and Development & Technology Absorption: The Company has not adopted any technology for its business and hence no reporting is required to be furnished under this heading. The Company will adopt necessary technology as and when required in the furtherance of the business. 6. Others: a. Extract of Annual Return: In accordance with Section 134(3)(a) and Section 92(3) of the Companies Act, 2013, an extract of the annual return in the prescribed format is appended as Annexure V to this Report. b. Significant and Material Orders: There are no significant and material orders passed by the regulators or courts or tribunals impacting the going concern status and Company's operations in future. c. Disclosure under the Sexual Harassment of Women at workplace (Prevention, Prohibition and Redressal) Act 2013: The Company has in place an Anti-Sexual Harassment Policy in line with the requirement of the Sexual Harassment of Women at workplace (Prevention, Prohibition and Redressal) Act 2013. All the employees (Permanent, Contractual, Temporary, Trainees) are covered under this policy. During the year under review, no complaints were received falling under the category of Sexual Harassment of Women. d. Other Disclosures: Your Directors state that no disclosure or reporting is required in respect to the following items as there were no transactions on these items during the year under review: (i) Issue of equity shares with differential rights as to dividend, voting, or otherwise. (ii) Issue of shares (including sweat equity shares) to employees of the company under any scheme. (iii) Redemption of Preference Shares and/or Debentures. 7. ACKNOWLEDGEMENT: Your Directors wish to place on record their appreciation for the contribution made by the employees at all levels but for whose hard work, and support, your company's achievements would not have been possible. Your Directors also wish to thank its customers, dealers, agents, suppliers, investors and bankers for their continued support and faith reposed in the company. By order of the Board of Directors For BEEKAY NIRYAT LIMITED PRATAP KUMAR MONDAL Director (DIN : 06730854) SREE GOPAL BAJORIA Managing Director (DIN : 01102078) Place : Kolkata Date : 30th May 2015 |